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Prevention Admin Specialist 


Business Title:        Prevention Admin Specialist

Official title:            Administrative Specialist(AD006)


Preferred qualifications, knowledge and skills:

  • Professional experience supporting operations ofan office or team in a large organization
  • Professional, personal and/or lived experiences related to diversity, equity and inclusion
  • Adept at learning, creating, implementing and communicating workflows and organizational systems
  • Skilled at managing projects, coordinating and carrying out logistics, and meeting deadlines
  • Creative and collaborative problem-solving abilities
  • Effective communicator, including ability to receive and deliver feedback professionally and productively
  • Knowledge of Excel, Google Sheets and Forms, Qualtrics, Box, MS Teams, Outlook and other productivity software
  • Understanding of UW business processes, including purchasing and travel

Job Summary:

About University Health Services:

UHS strives to promote, protect, and restore health and well-being. We are an integrated health  care facility providing prevention, medical, and mental health services to UW-Madison students. Within UHS, the Prevention and Campus Health Initiatives team is committed to creating a healthy and safe campus and community using public health tools of data, communications, capacity building and policy, systems and environmental change. This work is informed by our values of  empowerment, authenticity, creativity, data-informed practice, and equity.

About the Administrative Specialist role:

The Administrative Specialist will support the staff, operations and mission of the UHS Prevention and Campus Health Initiatives team, a group of dynamic, creative professionals responsible for advancing health promotion strategy in our campus community. The responsibilities for this position include facilitating business processes related to unit staffing and operations (e.g. hiring,  purchasing, travel), administering on-site office operations, creating and maintaining internal recordkeeping and tracking systems, designing technical solutions with available software, maintaining knowledge bases, providing administrative support to the unit leadership team, managing staff onboarding, and liaising with campus partners to facilitate communication and scheduling.

Standard Summary: AD006 Administrative Specialist

Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

Essential Responsibilities:

  • 30% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 30% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
  • 5% Serves on committees and attends meetings, representing the interests of the unit or program


Bachelor's Degree

Additional Information:

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. acitizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

UHS is part of Student Affairs at the University of Wisconsin-Madison, led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

A period of evaluation will be required, and a criminal background check will be conducted prior to hiring

How to Apply:

Please click on the "Apply Now" button to start the application process. You will be required to log in or create an account to continue. Please upload a cover letter and resume to apply. You will also be asked to provide the contact information for three professional references, one of which should be a current or former supervisor.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

A period of evaluation will be required


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.


If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report ( contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.


Job Group: Administration                       Job Subgroup: Administrative Services

FLSA Status: Exempt

Employee class: Academic Staff

Department(s): A577800   /    UHS/VIOLENCE PREVENTION

Full time salary rate: Minimum $42,600 ANNUAL (12 months)

Depending on Qualifications

Term: This is a renewable appointment.

Appointment percent: 100%

Anticipated begin date: November 28, 2022

Number of positions: 1

Department Contact:

Sara Carrillo

333 East Campus Mall

East Campus Mall 333

Madison, WI 53715-0000

Phone: 608-890-2860

Phone TTY: 608-263-2473

Fax: N/A



For more information, please visit: University of Wisconsin-Madison:

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